OFFICE MANAGER JOB

Office managers organized and supervise all of the administrative activities that facilitate the smooth running of an office. The role is very similar to that of an administrator or senior secretary. An office manager may be expected to carry out a range of administrative, although this will depend on the size and type of organization where they work. Although the individual nature of an office manager's work will greatly differ across organizations, the one factor they all have in common is that they are ultimately responsible for ensuring that their office runs efficiently.

The balance of administrative and managerial duties undertaken will typically depend on the size of organisation: in a smaller organisation, the office manager could be responsible for arranging meetings and typing documents in a larger organisation these duties would be taken up by the administrative personnel and the office manager's role would be more organisational/supervisory in nature.

In general, tasks typically involve: arranging travel; organising meetings and appointments. Delegating work and workload planning. Ordering stationery; dealing with post and emails. Writing reports supervising the work of clerical and secretarial staff, monitoring the workload and work rate. With members of the senior management team. Keeping personnel records.

Organising the recruitment of new staff chairing meetings. Controlling the office budget dealing with complex queries and complaints on the telephone, by email and in person conducting appraisals and maintaining appraisal records; administering payroll systems. Discussing problems with staff; dealing with a wide range of human resource issues. Meeting with senior managers to review office performance. Ordering office furniture; organising office maintenance and repair work.